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common forms ALL FORMS Benefits Enrollment/Change Form (FT/PT) CBSA DCRA Claim Form Disability Self-Identification - Employees Disability Self-Identification - Students EBDS Claim Form FMLA Leave Application ID Cards for Family Members Request New SRA Salary Reduction Agreement Performance Improvement Plan Performance Review Form Position Description Guidelines SRA Online Student Certification/Verification TIAA-CREF GRA Enrollment Application TIAA-CREF GSRA Enrollment Application Tuition Benefits for Children Application Tuition Benefits for Staff Application Vanguard Enrollment/Change Form Workers' Comp Supervisor Injury Report

• Employment Resources
• Hiring Process
  • Talent Management System
  • Posting the Vacancy
  • Recruiting
  • Reviewing & Interviewing
  • Reference & Background Checks
  • Extending an Offer
  • Processing Appointments - HREM
  • New Employee Forms/Policies
  • Hiring Minors
  • Hiring Interns and Externs
  • Equal Opportunity Employment
  • Frequently Asked Questions
  • Hiring Forms and Information
• Orienting New Staff
• Employee Relations Issues
• Partnering for Performance
• HR Managers

Posting the Vacancy

When hiring a new employee for a full-time or part-time staff position, it is necessary to post the vacancy on the Human Resources Staff Employment Opportunities website for at least five working days, unless the vacancy will be filled by an internal promotion in your department.

To initiate the staff recruitment process:

1. Enter the Talent Management System (TMS) Positions@CarnegieMellon module.
2. Enter or update the Position Description for the job. See the Position Description Guidelines for information about creating a complete and accurate PD.
3. Create a Job Posting for the position within the TMS system.
4. Submit the Position (including the posting) for approval.
5. The position will move through the electronic approval path. Once all of the individuals who are required to review the position have approved the position, the vacancy will be officially posted to the Staff Employment Opportunities website.

Notes:

• Research Faculty and Special Faculty positions as described in the Faculty Handbook are not posted through Human Resources
• Please note that Carnegie Mellon students or Temporary Employment Service employees cannot be selected for transfer to a staff position until the posting requirements have been met.

Position Descriptions

Position descriptions are the foundation of Partnering for Performance because they establish the expected criteria and competencies upon which you evaluate an employee’s performance. A good position description should be clearly written for an audience who may be unfamiliar with the job. Use clear language and layperson’s terms where appropriate. Use action words and be specific.

Position descriptions should accurately reflect the work that is or may be expected to be performed. All major or time-consuming activities should be included. (A statement such as “Varied other activities to support the work group may be required” is a good wrap-up.) A position description should NOT be a wish list of duties or overstate the responsibilities of the position in order to garner support for upgrading a position. See the Position Description Guidelines (.pdf) for more information.

Jobs often change over time. When this occurs, the job description should be updated to reflect this. When there are significant changes, the job classification assigned to the position may no longer be correct. In these circumstances, a job reclassification may be warranted. Contact your area’s HR Representative to discuss your perceptions and the job evaluation process.

Job classifications

Job Classifications provide a framework for staff positions. Classification descriptions for over 150 classifications at the University are available on the web.

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For more information:

• Position Description Guidelines (.pdf)
• TMS Positions@CarnegieMellon Module Reference Manual

© Carnegie Mellon Human Resources 2004